Job Summary: The Administrative Assistant provides full clerical support to the Notice/Lien Department, including sorting and distributing department mail, obtaining notary signatures, printing documents and document review.
Essential Responsibilities:
- Process & distribute department correspondence, mail daily
- Coordinate printing, signing/notarizing, and scanning of lien documents
- Manage lien waiver inboxes; review & obtain signatures/notary on documents
- Process FedEx, registered mail, etc. for notice & lien services
- Assist department with filing, serving & tracking lien documents as needed; working interdepartmentally to complete tasks
- Assist with project setup, data entry, and project verification duties
- Review documents for accuracy and obtain all necessary signatures
- Complete project system updates
- Asist with payment bond investigations
- Generate departmental reports, gather information when needed
- Contact clients via phone to verify information as needed
- Provide prompt & extraordinary client service
- Coordinate a variety of administrative tasks simultaneously
- Participate & contribute to department rocks, projects, and process improvements
- Collaborate interdepartmentally
- Other duties as assigned
Competencies:
- Professional demeanor
- Detail-oriented
- Ability to multi-task & prioritize in a fast-paced environment
- Strong verbal and written communication skills.
- Supportive, team player
- Deadline driven
Education, Experience, Certifications:
- Associate’s degree preferred
- 1 year of administrative experience in a professional office environment or any combination of education and experience
Physical and Mental Demands:
- Ability to communicate effectively in person, via phone, and email
- Manual dexterity
- Near visual acuity
- Prolonged sitting while viewing a computer monitor
- Prolonged standing
- Frequent typing and use of keyboard/mouse
- Ability to lift up to 10lbs regularly
Benefits:
- Competitive salary commensurate with experience/education
- Paid holiday, Paid Time Off (PTO), Flextime, Remote work
- Life, health, dental, long and short term disability
- 401k plan with company contribution
- Team building: Casual Fridays, Holiday Party, Summer Barbecue, Corn Hole Tournament
- Pleasant, professional, clean work environment
PLEASE FORWARD YOUR RESUME W/ SALARY REQUIREMENTS TO: hr@ncscredit.com